3.18 Creating a budget

In Vera you can create a budget for the current bookyear of each HOA. 

At the moment, this is purely to keep track of the budget and to share it with your co-owners via email or on the owner portal, in the future there will be extra functionalities to be added. For example: if the budget for HOA Residence A is 10000 euro and the invoices add up to 8000 euro, you will get a notification that the budget is used up for 80% already.

To create a new budget, go to the tab 'Budget' in your HOA and click on the '+' button.

This will open a new modal, here you will have the option to either create a budget based on last years budget or to manually create a new budget.

Creating a new budget from zero:

If you are just starting with Vera, there will be no prior budget, so you will have to manually create a budget. To do this, click on the button at the top left.

On this screen, you will be able to create a budget based on the following:

• Division keys
• GLA's
• Both

For this example we'll choose both.

For each amount you add to the budget, you can choose a GLA and a division key. Once filled in, click on the save button at the far right.

For each line you add, you will see the GLA, division key, amount and a '+' button/trash can. The '+' button creates another line with the same GLA, this is useful when you want to add multiple budget lines for one GLA.

To undo or redo changes, you can press the backwards or forwards arrow. For example: if you delete a line accidentally, you can click the backwards arrow the undo this and bring back the line.

It is also possible to click on the green fields in the history to hide budget lines up to the point of the clicked line.

Creating a budget based on the costs or budget from last year:

When you have previously created a budget in Vera, you can create a new budget based on this. 

Follow these steps to create a new budget:

1. Select the bookyear you want to base your budget on.
2. Fill in the description. 
3. Select what you want to base it on:
   1. GLA
   2. Division key
   3. Both
4. Select budget basis:
   1. Costs previous bookyear
   2. Budget previous bookyear
5. Add percentage
6. Add fixed amount
7. Apply

Once the budget is finished, you can save it by clicking 'Approve' or if you'd like to continue later, you can save it as a concept.

If saved as a concept, you can use the following actions:

• To approve click the green checkmark
• To edit click the pencil
• To delete click the trashcan

If you have saved a wrong budget and wish to delete it, you can do so by clicking the three dots -> delete budget.

Requesting provisions from a budget:

To request provisions from a bugdget, click the three dots next to the budget and click on request provisions. This will open the provision modal and will split the request lines between the budget lines, with the correct amounts and division keys applied.

To learn more about the flow of requesting provisions, navigate to: 3.10 Requesting provisions.

Creating a division key based on a budget:

After creating a budget, it is possible to create a division key based on said budget. This makes requesting provisions that do not run over a complete bookyear easier. To do this, click the three dots and click on 'add division key'. This will prompt a sidebar to pop up where you can give the new division key a name and description. After saving, the division key can be found under settings -> division keys.